Where we need to collect personal data by law, or is required to provide you with our services and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we will not be able to provide services to you.
What Information Do We Collect?
”Personal Information” means data that allows someone to identify or contact you, including, for example, your name, address, phone number, text (SMS, MMS), email address, as well as any other non–public information about you that is associated with or linked to any of the foregoing data. ”Non-Personal Information” means data that is not associated with or linked to your Personal Information; Non-Personal Information does not, by itself, permit the identification of individual persons. We collect Personal Information and Non-Personal Information, as described below.
Company collects Personal Information as required to offer Services, as listed in the Terms and Conditions, as voluntarily provided by you in the course of correspondence or registration, and as otherwise identified below. In addition, we collect certain information which cannot be used to personally identify any user, such as anonymous, aggregate or statistical data.
In order to use some Services, you may be required to complete the applicable registration form accessible on the Site. All persons who register are referred to as ”Registered Users.” Some Services may not require registration. Company collects and maintains a record of all data provided through such registration forms, e.g. your name, email, mailing addresses, and password. For example, individual users who desire to order a Product (as defined in the Terms and Conditions) must provide certain contact information, shipping information, billing information, and financial information (e.g., a credit card number and expiration date, which will be collected by us or our third party payment processing service providers).
For some Services, each Registered User may be provided a unique username and password that enable access to the Service. We may track the use of those usernames and passwords in order to collect and maintain records of individual transactions conducted through the Services by Registered Users, and those records may be associated with each Registered User’s individual account profile within the Company system.
We also collect other types of Personal Information that you provide to us voluntarily, such as your operating system and version, product registration number, and other requested information if you contact us via email regarding support.
We also collect and maintain records of information that you voluntarily provide to us. For example, we may ask you to participate in a survey, and may ask you to provide Personal Information, such as age, gender or other demographic data. If you enter into a contest or promotion on our Site, we will collect the information you provide to participate in the contest or promotion. If you provide us feedback or contact us via email, we will collect your name and email address, as well as any other content included in the email, in order to send you a reply. However, unless such information is necessary for the Service or required by the Terms and Conditions, we do not require you to provide such information to us.
We collect additional information through the Site and the Service that is not associated with any online account or registration information, and that cannot be used to personally identify you. Non-Personal Information ordinarily includes aggregate, summary, or other anonymous data, and may include, by way of example, statistics regarding popularity of particular pages within the Site, or information regarding types of Internet browsers used by Registered Users.
”Cookies” are small files placed on a user’s computer by a Web site in order to facilitate use of that Website. For example, a cookie may contain information about a user’s preferences, so that the Web site automatically complies with those preferences whenever the user visits that Web site. When using the Service, we may create ”cookies” on your computer for purposes of facilitating and maintaining your current user session, and may collect Personal Information using those cookies in order to enable Company to identify you in connection with the Service and to track use of the Service for purposes consistent with this policy. To make our Site and Services more useful to you, our servers (which may be hosted by a third party service provider) collect information from you, including your browser type, operating system, Internet Protocol (IP) address (a number that is automatically assigned to your computer when you use the Internet, which may vary from session to session), domain name, and/or a date/time stamp for your visit.
The Site is not directed to children and children are not eligible to use our Services. Protecting the privacy of children is very important to us. We do not collect or maintain Personal Information from people we actually know are under 18, and no part of our Site or Service is designed to attract people under 18. If we later learn that a user is under 18, we will take steps to remove that user’s Personal Information from our databases and to prevent the user from utilizing the Site and the Service.
If you decide to invite a third party to create an Account, we will collect your and the third party’s names and email addresses in order to send an email and follow up with the third party. You or the third party may contact us to request the removal of this information from our database.
Where Do We Store Your Information?
Your Personal Information may be processed in the country in which it was collected and in other countries, including the United States, where laws regarding processing of Personal Information may be less stringent than the laws in your country.
Use And Disclosure Of Collected Information
Company uses information collected from the Site and Service in several ways, as outlined in this policy. For example, we use Personal Information as needed to provide Site and Services, to create Accounts, and to communicate with Registered Users. We also use both Personal Information and Non-Personal Information when evaluating ways to improve the Site and the Service. As further described below, in limited circumstances we may disclose collected information, including Personal Information, to certain third parties in connection with providing Services or as required by law. We will not use or disclose collected information in ways different from what is described in this policy unless otherwise required by law.
We also use information collected through the Site and the Service to communicate with Registered Users from whom such information was collected in order to provide promotional materials about us. However, unlike communications which are necessary to provide Services (”Necessary Communications”), promotional communications are optional (”Optional Communications”), and Company will refrain from sending that kind of information to you if you inform us that you prefer not to receive them, as described in more detail below.
Company uses Non-Personal Information in a variety of ways, including, by way of example, to evaluate the performance of the Site and Service and the general preferences of users, or to generate anonymous statistics for our benefit or for our business partners. Because Non-Personal Information is entirely anonymous, and therefore can never be used by us to identify you, this policy does not limit our ability to use or disclose Non-Personal Information. We may create Non-Personal Information records from Personal Information by excluding information (such as your name) that make the data personally identifiable to you.
If we collect information through the Site and/or the Service that you provide to us voluntarily through online forms or surveys, through email communications or by other means, we will treat that information as described above, as applied to both Personal Information and Non-Personal Information.
We may use third party advertising companies to serve ads when you visit our Site. These companies may use information (not including your name, address, email address, or phone number) about your visits to this and other websites in order to provide advertisements about goods and services of interest to you. If you would like more information about this practice and to know your choices about not having this information used by these companies, go to www.networkadvertising.org/managing/opt_out.asp.
If you enter and win a contest or other promotion, you expressly consent to (a) Company providing your Personal Information to the third party providing the prize for the contest or other promotion, solely to provide you such prize and (b) Company publicly disclosing your name, city, state, and the fact that you won the contest or promotion. If we will be disclosing additional Personal Information in connection with a contest or other promotion, we will disclose that to you in a separate notice prior to your entering the contest or other promotion. By entering such contest or other promotion, you expressly consent to such disclosures.
Choice, Opting-in And Opting-out Regarding Optional Communications
Because we respect your privacy, we may from time to time provide certain opportunities for you to indicate your preferences regarding how we use and/or disclose information collected about you from the Site and the Service.
We may give you the option of declining any future offers or information about new products, promotions or services and our emails have procedures within them to cancel the receipt of any future mailings. To modify your email and text subscriptions, please let us know by contacting us via mail, email, or phone (see “Questions And Feedback” section below). Please include your full name and email address associated with your Account and a detailed description of your data request. In some cases, we may not be able to delete your information, and will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. Please note that due to email and text production schedules you may receive any emails and text already in production.
We do not maintain responsibility for the manner in which third parties use or further disclose Personal Information collected from you through the Site or Services, after we have disclosed that information to those third parties. However, we do require our third party service providers to promise not to use such information except as necessary to provide the relevant services to us. If you do not want Company to use or disclose Personal Information collected about you in the manners identified in this policy as Necessary Communications and/or Necessary Disclosures, you may not use the Site or any Service.
The Site contains links to other Websites. Please be aware that we are not responsible for the privacy practices or the content of such other Web sites. We encourage our users to read the privacy statements of each and every Web site they visit. This privacy statement applies solely to information collected by us through the Site.
Access To Personal Information Collected From You
Registered Users may update or delete Personal Information contained within that Registration Profile at any time, by contacting us via mail, email, or phone (see “Questions And Feedback” section below). Please include your full name and email address associated with your Account and a detailed description of your data request. Subsequent uses or disclosures of information by us will reflect those changes, but we have no ability to update any information previously disclosed to any third party.
Please note that we may be required to keep information and not delete it (or to keep this information for a certain time, in which case we will comply with your deletion request only after we have fulfilled such requirements).
We implement a variety of security measures to maintain the safety of your personal information. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. When you place orders or access your personal information, we offer the use of a secure server. All sensitive/credit information you supply is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our databases to be only accessed as stated above.
Furthermore, access to Personal Information is physically restricted within our own offices, so that only certain of our employees are granted access to information as appropriate to perform specific jobs and tasks (e.g., performing customer service).
Please be aware that, although we endeavor to provide security for information in our possession and control, no security system can prevent against all potential security breaches, and we bear no liability for uses or disclosures of Personal Information or Non-Personal Information arising in connection with the theft thereof. Likewise, Registered Users are responsible for safeguarding the confidentiality of passwords to any Services, and we bear no liability for access to, or use or disclosure of, Personal Information, if such access, use or disclosure arises in connection with the theft or disclosure (whether intentional or negligent) of a password.
If you have any questions about our security measures, please contact us at [email protected].
Additional California Disclosures
Under California law, our customers that are California residents may request certain information regarding our disclosure of their personal information to third parties for direct marketing purposes. If you are a California resident, you may opt out of having your personal information shared with third parties for direct marketing purposes, by contacting us via mail or email at:
UrbanStems Inc. 1615 L Street NW
Washington, DC 20036
Please include your full name and email address associated with your Account and a detailed description of your data request.
Additional European Union Disclosures
UrbanStems, Inc (”Company,” ”we,” or ”us”) are committed to protecting and respecting your privacy. We are established in the United States with a registered office in Washington, DC, 20036, and for the purpose of the General Data Protection Regulation (“GDPR”), we are the data controller.
|EU Legal right||What the Company does to protect your rights|
The right to be informed
The right to access
You have the right to access and review your information.
The right to rectification
If the information the Company holds about you is inaccurate or not complete, you have the right to ask for it be rectified. If that data has been passed to a third party with your consent or for legal reasons, then we must also ask them to rectify the data.
The right to erasure
Also known as “the right to be forgotten.” If you want us to erase all your personal data, we will do so unless we have a legal reason to continue to process and hold it.
The right to restrict processing
You have the right to ask us to restrict how we process your data. This means we are permitted to store the data, but not further process it. We may need to keep some data to make sure we respect your request in the future.
The right to data portability
The Company must allow you to obtain and reuse your personal data for your own purposes across Services in a safe and secure way without this affecting the usability of your data. This right, however, only applies to personal data that you have provided to us (e.g. the data must be held by us by consent or for the performance of a contract).
The right to object
You have the right to object to our processing of your data even if it is based on our legitimate business interests, the exercise of official authority, direct marketing (including data aggregation), and processing for the purpose of statistics.
The right to withdraw consent
If you have given the Company your consent to process your data, but change your mind later, you have the right to withdraw your consent at any time, and we must stop processing your data.
The right to complain to a Supervisory Authority
You have the right to complain to a data protection or other appropriate supervisory authority (“DPA”) if you feel that the Company has not responded to your requests to solve a problem. You can find a list of DPAs at: https://www.dataprotection.ie/docs/Home/4.htm
How to exercise your rights
If you want to exercise any of your rights summarized herein, please contact us as at [email protected]
Below are the types of lawful basis that we will rely on to process your personal data:
- Legitimate Interest - the interest of our business in conducting and managing our business to enable us to give you the best and most secure service, product, experience
- Performance of Contract - processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract
- Comply with a legal or regulatory obligation - processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject
If you are situated in the EU and have any complaints regarding our privacy practices as data controller, you have the right to make a complaint at any time to your local Supervisory Authority. We would, however, appreciate the chance to deal with your concerns before you approach your Supervisory Authority so please contact us in the first instance. Please see our contact details below in the section titled “Questions And Feedback”. If you are situated in the EU and have a complaint, please contact as at [email protected].
Changes To This Policy
Questions And Feedback
We welcome your questions, comments, and concerns about privacy. Please send us any and all feedback pertaining to privacy, or any other issue:
UrbanStems Inc. 1615 L Street NW
Washington, DC 20036
Online Policy Only